CSUDH Vehicle Request Instructions

This vehicle request process form has been developed for the convenience of faculty and staff that would like to use a 12 passenger University van.  In order for an individual or group to obtain a vehicle they will need to follow and complete the three step process that is listed below. If an individual or group has a question regarding the process listed below please contact Kevin Neal at 310-243-3056 (office), 310-562-1011 (cell) or email at vanrental@csudh.edu.


Step 1 - Vehicle Use Request:

A formal written request must be made in writing at least 2 weeks prior to the scheduled date of departure.  When submitting your request, please include the following items in an email to vanrental@csudh.edu.

  • Date and time of vehicle departure and return
  • Driver(s) name
  • Trip destination(s) with mile approximation
  • Number of vehicles requested
  • Number of passengers that will be traveling in each van
  • Department billing information (account, fund, dept ID and program)

If your request does not include the required information, your request will be deemed incomplete and could possible result in a forfeiture of the dates requested.


Step 2 - Driver Requirements:

Defensive Drivers Training

  • Driver must have completed online drivers training within the last 4 years.  If defensive drivers training is outdated or has not been completed, drivers will need to complete online training prior to driving a University van. 

  • State employees can complete the online training through Skillport:
    https://ds.calstate.edu/?svc=skillsoft&org=CSUDH
    Select course: Defensive Driving Fundamentals (esh_sah_b21_sh_enus)
  • Non-State employee can complete online training through the Department of General Services (DGS): 
    http://www.dgs.ca.gov/orim/Programs/DDTOnlineTraining.aspx
    Select course:  Defensive Driver Training (DDT) – Online

  • Provide a copy of the signed completion certificate to Risk Management/EHOS and retain a copy in your department.


Drivers License Verification

Use of University and Private Vehicles Guideline  


Step 3:  Additional Requirements

Release of Liability, Promise Not To Sue, Assumption of Risk and Agreement to Pay Claims


  •  To avoid additional charges to your department, the van must be returned with a full tank of gas and in clean condition.