Reserves and eReserves Policies

  1. All reserve material will be removed at the end of every academic school year. Early removals and/or extensions can be requested when submitting requests online or when turning in request forms in person for your items. If early removals and/or extensions are not properly notated when submitting your item, an email will be sent out beginning the week of May 31st, asking if an extension is desired. If no extension is desired, we will proceed with removals in the following manner:
    • Faculty Owned Material- An email will be sent notifying you that your material is available for pick up. If not picked up within two weeks of that email, your material will be delivered to your department.
    • Library Owned Material- Books will be re-shelved at their original locations.
  2. U.S. Code Title 17 provides legal definitions on reproducing, sharing, and other uses of copyrighted materials. Section 107 of this law allows for the "fair use" of materials and allows that reproduction for "purposes such as criticism, comment, news reporting, teaching, scholarship, or research, is not an infringement of copyright."
    This does not mean that faculty, or the library, can just make everything available for free. There are four factors which determine whether use of material is "fair" or not:
    • The purpose and character of the use, including whether such use is of commercial nature or is for nonprofit educational purposes.
    • The nature of the copyrighted work.
    • The amount and substantiality of the portion used in relation to the copyrighted work as a whole.
    • The effect of the use upon the potential market for or value of the copyrighted work.
  3. Items with fewer than 10% of the total source material and/or items with fewer than 30 pages are eligible to be placed on reserves.
  4. Faculty may provide either electronic or print copies of the items they wish to place on reserve, as well. For print copies, faculty must provide the library with photocopied pages of the cover, copyright information page, and pages they wish scanned in a way that meets the following guidelines:
    • Provide a clean, sharp copy of the material.
    • Single-sided copy only
    • Do not reduce the photocopy or provide copies that have been underlined or highlighted.
    • Use 8 ½ x 11-inch white paper, with black ink and at least a ½ inch margin on all sides. Please make sure your copy does not have a black border.
    • The title page and copyright information page (where can I find this?) of the book or journal in which the material you are submitting is located.
    • For handwritten notes, please be aware that lightly written or second-generation copies do not scan well.
  5. At this time, we can only place text documents, PDF files, or HTML pages on the library's e-reserves system.
  6. Faculty must submit materials at least two weeks before they are needed for student use (e.g. if the assigned assignment requiring use of the materials is scheduled for October 26th, your e-reserves request must be submitted by October 12th).
  7. If the library does not own the item you are placing on reserves, and it does comply with the laws of fair use, copyright clearance must be attained by you. Before you submit items for reserve, please use the following link to attain copyright clearance: http://www.copyright.com/search.do?operation=show&page=ppu
    Once this has been done, please submit online or in person, along with proof of copyright clearance. The library will not make material available to students that does not have the proper copyright clearance.
  8. You may place up to a total of fifteen items on e-reserves and print reserves per course, per semester. (i.e. any combination of e-reserves and print reserves items up to a total of 15. You may not place 15 items on e-reserves and a further 15 on print reserves)