Organize Your Thoughts

Be succinct and to the point. The result is a clearer, shorter message. You may even find it useful to jot down your thoughts before recording your message. Try to imagine that you will be receiving (and listening) to this message on a busy Monday morning.

Use a Subject Line
Prefacing a message with a subject helps the recipient manage it more efficiently. For example: "The subject of this message is vacation scheduling." The user who has 20 new messages can decide which one to save for later review.

One Subject per Message
Time can be saved if each subject you cover is in a separate voice message. That way, the recipient is free to forward it to another user without forwarding other inappropriate content.

**Excerpts from Pacific Bell Voice Mail Tips and Etiquette Booklet PB53