Creating a Distribution List

These are the steps to take when creating, modifying or deleting a distribution list on v-mail:

  1. Access your voice mailbox
  2. Press 4 for mailbox options
  3. Press 4 for distribution list maintenance

The system will give you the following options:

  • 1 - to review lists (review existing distribution lists)
  • 2 - to add a list (add a new distribution list)
  • 3 - to modify a list (modify an existing distribution list)
  • 4 - to delete an existing list (delete an existing distribution list)
  • * - to return to the options menu

1 - To Review Lists:

  • "List number _" then proceeds to read the title(s)/list(s) recorded
  • "End of lists"

The system will repeat the Distribution List Options menu once all existing lists have been read.

2 - To Add a List:

  • "Please enter the list number to add", enter a number
  • "Please record the list name at the tone, when you are finished press #", will play new list name
  • "To accept press 1, rerecord press 2, to return to the previous menu press*", press 1 to accept
  • "To add members to this list press 1 , to continue press 2 or to return to the previous menu press*", press 1
  • "Enter the mailbox number to be added", enter the extension to add, plays person's name, "added"
  • Continue to add extensions at this time, press # when done
  • "To listen to list members on your list press 1, add members press 2, delete members press 4, change list name press 5, or to return to the previous menu press #"

3 - To Modify a List:

  • "Please enter the list number to modify", list name is read, "Is that right? For yes, press 1. For no, press 2."
  • if you press 1, "to listen to members on your list press 1, add members press 2, delete members press 4, change list name press 5, or to return to the previous menu press #"
  • if you press 2, "enter the number to modify"

4 - To Delete an Existing List:

  • "Please enter the list number to delete", enter _, "list number _ deleted"