Campus Systems Users Group (CSUG) Notes

July 13, 2010 Meeting Notes

Members Present: Christina Baltazar, Donna Cruz, Diane Davison, Adria Edwards, Merry Eyman, Tracey Haney, Katrina Hermoso, Dan Joseffini, Michael Kelley, Delores Lee, Penny Mackaig, Robert Masuda, Brandy McLelland, Juan Carlos Mejia, Terry Molano, Timothy Mozia, Thanh Nguy, Cecilia Patz, Helen Remigio, Gentry Robertson, Ormond Rucker, Ken Simms, Marion Smith, Lisa Stallworth, Michelle Taylor, Frances Twillie, Yvette Velarde

The meeting was chaired by Brandy McLelland, Interim Director, Student Information Services.

System Updates

HR - Adria Edwards
  • A race/ethnicity page for employees who are not also students is being completed.
  • Year-end labor/cost distribution is being completed.
Finance - Robert Masuda
  • The Finance Team completed its testing of the Common Financial System (CFS) Maintenance Pack (MP) 2.00 and 2.01.  
  • The team is currently testing:
    • Maintenance Pack 2.02
    • CSU CFS ProCard Modification – testing and configuration
  • CFS Modifications - MP 2.00, 2.01, 2.02 - will be migrated into production on July 20, 2010, during our regular maintenance window.
Admissions - Michelle Taylor
  • The July 1 deadline for Fall 2010 admission is now past. CSUDH is denying admissions after the July 1 deadline for the first time in its history. Applicants are able to request reconsideration for the following reasons:
    • Discrimination
    • If the student's application material wasn't complete in the spring, when the student registered for summer session classes
  • This is the sort of language to use with new applicants: "We are closed for admission to the Fall 2010 semester, but we have a waiting list in place. You can complete your material required for admission in order to be placed on the waiting list."
  • Thirty-seven international students were admitted.
  • Penny asks Admissions to drop or withdraw the student from all enrollment and to run tuition calc before revoking her/his admission because it will cause problems in student finance if it is not done in the proper order.
  • Timothy asks that a list of those who were denied admission be sent to him.
  • Brandy adds that we have 7,100 FTE for Fall 2010, 500-600 more than last year. However, the new students will have to be reviewed at the end of the summer term, to confirm their eligibility. There are four ways in which students might be dropped:
    • Self-admits who are not eligible
    • Academic disqualification
    • Non-payment of fees
    • Non-completion of EPT and ELM
Class Schedule - Yvette Velarde
  • Yvette is building the Spring 2011 class schedule.
Transfer Credit/Advising - Diane Davison
  • Most plans are in production now.
Financial Aid - Delores Lee
  • The office is reviewing summer and fall financial aid applications.
  • The office has a satisfactory progress policy.
  • Work-study awards start tomorrow.
  • The request for summer financial aid is due July 16.
Student Financials - Cecilia Patz
  • The first washout ran last week. Starting tomorrow, the washout will be run every 48 hours.
  • Students have to pay within 48 hours of registering for classes. This rule is posted on the portal. However, saves are being placed on students who have applied for financial aid.
College of Extended and International Education (CEIE) - Timothy Mozia
  • The first summer session has ended, and grade posting and payroll for faculty are now underway. Grades are due within 72 hours of the end of the class. Faculty can expect paychecks 30 days after grades are received.
  • Dan indicates that international students are being charged non-resident fees, and they should not be so charged. Cecilia asks that Dan send her a list of those students enrolled in summer school, and Penny will run a query on non-resident fees.
Hobson's - Donna Cruz
  • In May, two student life messages were sent to Fall 2010 admittees who are under 25 years old.
  • In June, two invitations to new student orientations were sent to new Fall 2010 undergrads.
  • In June, exempt and status letters were sent to EPT/ELM students.
  • Merry asks Donna to include her on the distribution list for all such e-mails.
Advising - Merry Eyman
  • Students have until August 20 to prove that any required remediation was completed. Third semester remediation is no longer available.
  • Merry thanks Yvette for her help with NSO. Yvette made it possible to see what classes had open seats.
  • One hundred thirteen STEPS students who appealed their academic disqualifications were approved to bring their GPA’s to safe levels by the end of fall 2010. Fifty-four appeals were denied, and 32 students need to complete remediation before appeal decisions are made.
EOP - Katrina Hermoso
  • Two hundred students are taking Summer Academy [formerly known as Summer Steps] until August 11. Three hundred students are continuing in the EOP program.
New Student Orientation (NSO) - Tracey Haney
  • An NSO for new graduate students will be held on August 24. The event begins with a reception at 4:30 p.m. followed by a program from 6-7 p.m.
  • Terry noted that 45 walk-ins attended the NSOs last Friday and Saturday. Terry tries to look up scores for them so that they can register there, but he could not find scores for several walk-ins. [Brandy notes that an executive order states that if test scores are not in PeopleSoft, students cannot register.] Terry will work with Marco Dowell to solve this problem.
  • Terry thanked Donna for updating the Testing Office's EPT/ELM Web page.

Next meeting: Tuesday, August 10, 10:30 a.m.-12 p.m., LUSU

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