Travel - FAQs

[Get Adobe Acrobat Reader free here]

Travel Policies and Procedures
Frequently Asked Questions

Q. What are the maximum meal and lodging allowances?
A. LODGING AND MEALS & INCIDENTALS REIMBURSEMENT CAPS, AND RECEIPT REQUIREMENTS

The Travel Allowances and Reimbursement chart summarizes the applicable reimbursement methods and the maximum rates authorized for lodging and meal and incidental expenses (M&IE) incurred while on travel status:

Federal Per-diem rates for all locations can be found at http://www.gsa.gov/portal/category/21287.

Back to top

Q. Can I claim meal allowance for a one-day trip?
A. No.  The meal allowance can only be claimed if the travel includes an overnight stay supported by a lodging receipt. 

Back to top

Q. When claiming mileage, do I measure from campus or home?
A. Mileage may be claimed from the employee’s home to a common carrier terminal (airport, train station) if the travel occurs during an employee’s non working hours or on regularly scheduled days off.  Otherwise the employee must claim either the mileage from home or from the campus, whichever is less.

Back to top

Q. When opting to drive instead of flying, do I claim mileage?
A. The employee can be reimbursed the mileage or airfare in lieu of mileage if the airfare is less.

Back to top

Q. Is there a maximum allowance for hotel costs?
A. Yes. The maximum is $275.00 per night excluding tax.

Back to top

Q. What Travel Agency does the University use?
A. Away We Go Travel
(562) 690-3339

Back to top

Q. What rental car agency does the campus use?
A. Enterprise Car Rental.  Contact the Travel desk at extension 3808 to obtain the account number.

Back to top

Q. What is the mileage reimbursement rate?
A. The mileage reimbursement rate for 2016 travel is 54.0 cents per mile.  Effective January 1, 2017, the standard mileage reimbursement rate is 53.5 cents per mile.

Back to top

Q. Will the University pay a conference registration fee directly?
A. Yes.  Attach a copy of the registration form to the Travel Request form and note the information on the form.

Back to top

Q. Is it necessary to submit a Travel Claim form if the only expense is a direct payment of registration fees?
A. Yes, an expense claim must be submitted if any type of advance payment was issued.

Back to top

Q. Does the University offer a travel credit card to employees?
A. Yes. The Procurement credit card is available.  To request for a P-Card, please visit the Procurement website, http://www4.csudh.edu/pclass/procurement-contracts/procurement-card.

Back to top

Q. Who can I contact with other travel related questions?
A. Contact the Travel desk in Accounting Services at extension 3808.

Back to top